Turn workshop notes into a structured output the same day, not the same week

A workshop ends with rough notes, a whiteboard photo, and a shared sense in the room of what was decided. That shared sense degrades fast - within a couple of days, three people who sat in the same room will describe the outcome slightly differently, each convinced their version is what everyone agreed. A write-up produced a week later usually reflects whoever wrote it up, not what the room actually landed on.

The fix is mechanical, not a discipline problem: paste the raw notes, photos transcribed, sticky-note groupings and all, into a model the same day and ask for a structured output - decisions made, owners assigned, open questions - while the room's memory is still the most reliable source available. Send that structured version back to the room within the hour, not the write-up itself polished into prose, so anyone whose memory already differs can correct it immediately rather than a week later when it's harder to tell whether they're misremembering or the write-up is wrong.

The corrections you get back in that first hour are the real signal. If two people push back on the same line, that's a decision that wasn't actually as settled as the room felt at the time - better to find that out immediately than three weeks into building against an assumption nobody actually agreed to.